Careers

i

Special Assistant to the Director of International Partnerships

USAID New Business Specialist


USAID Proposal Manager and Administrator

 

Special Assistant to the Director of International Partnerships

As Special Assistant (SA) to the Director of International Partnerships (DIP) you are part of Planet Aid’s Partnership Team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This is a full-time (40 hours per week) job for a Special Assistant to provide broad and varied support to the Director of International Partnerships. The overall goal of the position is to provide the direct administrative and operational support needed to the DIP, for the Office to function professionally with sound systems in place and meeting all deadlines. The SA will also assist in growing various partnership opportunities – thus contributing to the Office reaching its goals on a monthly, quarterly and annual basis. The ideal candidate will have a high degree of professionalism, be detailed oriented, have a commitment to continued growth and development and the drive to be a strong contributor within a mission-driven organization.

The Job includes 2 areas;

  • Administrative Tasks
  • Partnership in Development

Administrative Tasks

Your main task is to provide administrative support to the Director of International Partnerships (DIP).

This may include, but is not limited to:

  • Book travel arrangements and ensure documentation according to PA’s procurement procedures.
  • Update and compile agenda items and summaries of internal meetings.
  • Draft and/or independently compose letters and emails as needed and supporting all communication channels.
  • Research and develop recommendations for potential external partnership meetings and events.
  • Organize and schedule meetings and be the holder of the Events Calendar for the Partnership Team.
  • Analyze relevant donor conferences and networking opportunities and coordinate Planet Aid’s participation.
  • Prepare, print and bind booklets and other documents for presentation during Monthly Partnership Meetings.
  • Maintain contact lists and be the holder of the business card scanning system.
  • Assist in the preparation of regularly scheduled reports, as needed.
  • Develop and maintain the data filing system on the server in a clean and systematic way.
  • Submit and reconcile expense reports on a weekly basis.
  • Follow the system established to provide weekly accounting details of Partnership expenses to Planet Aid’s accounting office, make payments and generate monthly status of expenses. Meet with the Director of Int. Partnerships on a monthly basis about the status.
  • Generate the Partnership Cash-flow and Income Status and secure reconciliation with each of the local HPP National Partnership Teams on a monthly basis.
  • Secure that the Partnership Database is updated on a weekly basis.

Partnership in Development

  • Coordinate and support the development of special initiatives with the Director of International Partnerships.
  • Assist in drafting PowerPoint presentations for internal as well as external meetings.
  • Conduct research, gather and compile strategic information from the internet, analyze and present the data in a clear, concise and complete form.
  • Research new opportunities for partnerships.
  • Participate in review of proposals, reports and other documents, as needed.

QUALIFICATION/COMPETENCY REQUIREMENTS:

  • Minimum Bachelor's Degree and six years of relevant work experience.
  • Knowledge about global development efforts, including United Nations, SDG’s, and the work of USAID as well as the private sector.
  • Strong organizational skills and a systematic approach to solving challenges.
  • Excellent written and oral communication skills, including proficiency in business writing.
  • Advanced Microsoft Office Suite skills, with an ability to become proficient with PA’s database and other programs and software as needed.
  • Strong organizational and project management skills, with attention to detail and deadlines.
  • Ability to work independently, anticipate issues and prioritize assignments.
  • Ability to seamlessly manage shifting and multiple priorities in a face-paced work environment.
  • Strong skills in collaboration and teamwork; ability to manage working relationships with a broad range of colleagues, including senior-level staff.
  • Professional, assertive and friendly demeanor.
  • Ability to handle confidential information and documents with integrity.

Compensation and benefits

Salary commensurate with experience.

Our benefit package includes paid life insurance, company-subsidized health and dental insurance, voluntary vision and short-term disability insurance, flexible spending account, 401(k) plan and paid time off.

Interested Candidates please send your resume and cover-letter to: pindjobs@planetaid.org

 


 

USAID New Business Specialist

Planet Aid seeks an experienced USAID New Business Specialist (NBS).  The NBS will be part of a dynamic team of partnership specialists based in Elkridge, MD. The NBS must have extensive experience in the USG grant process and strategy development, as well as a sound track record in winning USG business. Technical experience in the area of integrated health and HIV & AIDS is a plus, but not a requirement. The NBS must be driven, highly organized, able to juggle multiple priorities at the same time and manage the proposal development process from start to finish.


Throughout the proposal development process, the NBS will cooperate closely with field and country teams to gather needed information including indicators, CV's, etc. The NBS will contribute significantly to the proposal writing process, at times assisted by other grant writers, and will be responsible for delivering the final product to the relevant USG agency.

In addition to USG proposal development, the NBS will carry out other tasks, which include:

  • Track and analyze any new opportunity and carry out all needed steps to develop highly competitive strategies and teaming arrangements.
  • Work with Planet Aid’s Director of International Development to build relationships with US organizations and US Government aid agencies (USAID and CDC)
  • Participate in the negotiations process, as needed.
  • Prepare for and participate in meetings with relevant USG Agencies and stakeholders.
  • Draft and negotiate Teaming Agreements with partners.
  • Contribute to the design process and win-themes.

When needed or during low USG procurement season, the job may also require contributions to proposal development and direct negotiations with the World Bank, the UN and private sector companies, foundations, and other donor agencies.

Job location:
The majority of time will be spent at our corporate office in Elkridge, MD, while a few days each month is expected to be spent in Washington D.C.  for meetings with partners, networking events and/or conferences.

Experience Sought:

  • Minimum of 7 years of experience in US Government proposal writing / development.
  • End-to-end experience in writing USAID and/or CDC proposals, including a clear understanding of how to strategically read an RFA, key roles and responsibilities on a proposal development team, and proven capacity to deliver high quality, winning proposals.
  • Excellent skills in analyzing new USG opportunities; RFA’s and RFP’s.
  • Experience in networking and negotiating with US partners and agencies.
  • Knowledge of current USG trends and initiatives in international development funding.
  • Strong organizational skills and a systematic approach to solving challenges.
  • Basic knowledge about PEPFAR funding priorities and technical knowledge in HIV & AIDS and TB is a plus, but not a requirement.

Qualifications Required

Bachelor degree or Master’s degree in international development or other relevant field.

Compensation and benefits

Salary commensurate with experience.

Our benefit package includes paid life insurance, company-subsidized health and dental insurance, voluntary vision and short-term disability insurance, flexible spending account, 401(k) plan and paid time off.

Interested Candidates please send your resume and cover-letter to: pindjobs@planetaid.org

 


 

USAID Proposal Manager and Administrator

Planet Aid is seeking qualified candidates to fill the position of USAID Proposal Manager and Administrator (PMA). This is an exciting opportunity to join a growing organization and contribute to the expansion of financial support for international development programs, with focus on improving people’s health and wellbeing in Sub Saharan Africa. 

The PMA must be able to manage the USAID proposal development process from start to finish. Successful candidates must be detail oriented, highly organized, able to juggle multiple priorities at once, carry out compliance reviews and coordinate all of the elements needed to complete a timely submission.

Throughout the proposal development process, the PMA will cooperate closely with field and country teams to gather the needed information; indicators, CV's, capacity statements etc. The PMA will set priorities, delegate responsibilities, establish deadlines, and create detailed proposal production timetables.

The PMA will also review detailed budgets and budget notes as needed. In addition, the PMA will contribute to writing proposal sections such as past performance and the personnel section and will be responsible for delivering the final product with all attachments to the relevant USG agency.

Desired Qualifications

  • A minimum of 5 years experience in managing the USAID proposal process
    • Excellent skills in analyzing and summarizing USAID proposal requirements
    • Detailed oriented and organized
    • Excellent oral communication skills
    • Track record in recruitment of required personnel
      • Excellent writing skills, including the ability to develop clear, concise and persuasive language.
      • Ability to manage and meet deadlines
      • Demonstrated ability to work in spreadsheets and review detailed budgets
      • Knowledge of current US Government trends and initiatives in international development funding

Qualifications Required

Bachelor’s degree in international development or other relevant field, Masters degree is preferred. 

This is a full-time staff position.
Salary: to be negotiated based on experience

Job location:
At Planet Aid’s Main Office in Elkridge, Columbia, MD, located between Silver Spring and Baltimore.

Compensation and Benefits 

Salary commensurate with experience.

Our benefit package includes paid life insurance, company-subsidized health and dental insurance, voluntary vision and short-term disability insurance, flexible spending account, 401(k) plan, and paid time off.

Planet Aid is a 501(c)(3) non-profit organization that is best known for its yellow bins that accept clothes and shoes to be reused and recycled.  From its recycling program, Planet Aid is able to support development projects worldwide, and is a registered private voluntary organization (PVO) with the U.S. Agency for International Development. Planet Aid is also a member of the Humana People to People Federation (HPP). As part of its efforts in the US, Planet Aid provides USG new business and proposal development support to local HPP member organizations in many developing countries.

Interested Candidates please send your resume and cover-letter to: pindjobs@planetaid.org


See our Local Pages for job positing in your area.